![]() When the project is over, we give notice and revoke the license, which automatically removes files from their machine and frees up licenses for others. We cover the cost of their Dropbox license, but that cost is negligible given the gain in efficiency. Users can simultaneously have Dropbox Business and Dropbox Personal accounts on the same machine while keeping each account completely separate from each other. We issue Dropbox licenses to long-term consultants who require frequent access to shared project files. We've had zero problems over the years and have not spent a single dollar on server hardware or support. It's a drop in the hat for a service that is more critical than our physical office. We have a Dropbox Business account, which costs about $800 per year for five users, 5TB of storage, unlimited history, granular control over users and security, priority tech support, et cetera. ![]() I've had this conversation with many people over the years. Every company I know-from single person boutiques to massive enterprise organizations-have regretted using Google Drive to store and sync files. Google Apps are amazing for email, calendaring, contacts, and document collaboration, but Google Drive is not a reliable file repository. Our technology sister company has consulted many clients about workflow efficiency, which relates to people, technology, and standards. Work is never lost, but you can get "conflicted copy" duplicates if multiple people work on the same file. Files are not checked out or locked when in use, so we are very rigorous about (a) communicating with each other about who is working on what (we use Slack, Hangouts, and verbal communication) and (b) using clear, consistent file naming. Team communication and file naming standards are really, really important. We eliminated our local server ten years ago and run our business(s) entirely on Dropbox and Google Apps. I love being able to access any file, from any device, anywhere in the world. ![]() It's really easy sync select folders to specific people and devices, or to share select folders with outside consultants. We have hundreds of files syncing on any given day and we have several terabytes stored in the cloud. We've scaled from two employees, to dozens, and back again, without any trouble. We've been using Dropbox for more than 10 years to sync everything in our office. ![]()
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